- Basic
Presentation Skills
Ø Preplanning
¨
Who is
my audience? Know the age group,
prior knowledge, and demographics about the topic, and what positions or
opinions may hold.
¨
What
is my purpose? What do I hope to
accomplish? What response do I expect?
What will the audience learn from my speech?
¨
Where
is all the equipment I need? Where will the talk be held?
¨
When
am I on the program agenda? Will I
be the first presenter? Or the last one before lunch? If I’m first, the
audience will be more alert. If I’m last, the audience will be more restless.
What can I do to keep the attention of my audience?
¨
Why
am I doing this talk? Why are they here?
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How long should I talk? Only
few people can focus for more than 20 minutes. Shorten your talk so that people
will ask for more information.
Ø Preparing the Verbal Elements
¨
Which of the following
statements makes more sense?
Ø A: wile perambulating in the antithesis of the
metropolis to evade the intemperate brouhaha thereof, my visual cortex
perceived an ophidian.
Ø B: I saw
a snake while taking a relaxing walk in the woods.
¨
Although A seems more
intriguing, it obscures the underlying meaning.
¨
Remember the 4S formula:
Ø Shortness: Use short sentences, avoid too many
details, and do not talk too long.
Ø Simplicity: Avoid wordy, lengthy phrases.
Ø Strength: Use active voice and action verbs, not
passive voice and “to be” verbs.
Ø Sincerity: Convey empathy, understanding, and
respect for the audience.
Ø Three Structural Parts
¨
Introduction: Purpose:
to capture the interest of the audience. Hook your audience.
¨
Body: Purpose: to keep
your audience interested. They will continue to pay attention if you keep the
material interesting and relevant to them.
¨
Conclusion: Purpose: to
pull it together.
Ø Summarize the major points
Ø Show appreciation for the audience’s attention.
Ø Allow for few question’s
Ø Be sensitive to your audience.
Ø Visual Aid Helpful Hints
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Keep slides simple
¨
Make slides in landscape
format.
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Present data in simple
graphs rather than in lists or tables.
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Lots of media
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Use bullet points
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Large text is the best
¨
Use high contrast
colors, no light colors or fancy fonts
¨
Use a light background
and dark print.
¨
Keep backgrounds simple.
- Presentation
Dos and Don’ts
Ø Dos and don’ts
¨
DO:
Ø Relax
Ø Speak slowly and clearly
Ø Drop your hands
Ø Rehearse
Ø Arrive early
¨
DON’T:
Ø Turn your back to the audience
Ø Read verbatim from the screen
Ø Cover your mouth
Ø Chew gum
Ø Play with your notes
Ø Fidget
Ø Tell inappropriate jokes
Ø Say ‘um’ or ‘uh’
- Basic
Technical Writing Skills
Ø General Guidelines
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Be clear.
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Use 10 point font size
and 1.5 line spacing.
¨
Generally, prefer past
tense verbs.
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Define any terms.
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Present facts or
inferences.
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Number and caption all
tables, figures and appendices.
¨
Proofread and edit
several times
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Read it twice.
¨
Spell out a number that
starts with a sentence.
¨
Keep the leading zero
with a decimal.
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For long numbers don’t
spell them out.
¨
Use the dollar symbol
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Watch for significant
figures.
- Proper
Use of References
Ø ABCs of evaluating information offer a useful
start.
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Authority: is it clear
who is responsible for the site?
¨
Bias: what is the purpose of the article? Is it free of
obvious bias?
¨
Currency: When was the information created or last updated?
¨
Use sources that have
been reviewed by experts.
¨
Secure a peer review
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Compare the information
found with content from other websites or from reviewed sources.
¨
Corroborate the
information.
- E-mails to your college Instructors
Ø Email etiquette
¨ Be sure to correctly address the recipient.
¨ Use an appropriate subject line.
¨ Sign your full name and include contact
information if appropriate.
¨ Change your sending name to your full name
¨ Keep it brief don’t use one continuous paragraph.
¨ If you expect a response, be sure items are
clearly defined.
¨ Use correct capitalization and punctuation.
Spelling does count.
¨ Check your work before sending it.
¨ When waiting for a reply, give a grace period of
48-72 hours.
Ø Example:
¨ I don’t know what is going on with the computer
but I have been trying to upload the assignment for an hour now and it will not
work. I have to drive to (State) tonight so I wont be able to fix this problem
later. I can not files on Monday so you can see when they were last saved and
show you them then. I really need this one point. Please consider this.
Ø Better Solution:
¨ I have been trying to upload the assignment
since 6 pm, and will continue to try; however, I wanted to email you this
assignment since the deadline of 10 pm is approaching. The system will let me
browse and select a document but not do anything when I hit submit. I have
tried to use a wired connection instead of a wireless, with no luck. Do you
have any suggestions for fixing this problem? Thank you in advance for
your assistance.